Always with good intentions, many times people will make it harder than necessary to get their parties off the ground. There are a few key elements that are very important to be mindful of when planning parties.
I remember doing a party down in San Diego. The level of expectation for this event was very high. This was around 2004/5, when people were having some very big budget events. I think the price tag on this one came in around $300,000. So naturally, there was some tension and concern about how this one was going to go. As the MC, it is my responsibility to create lift-off and make this event come to life. This is a responsibility that (as MCs & DJs) we love, but it’s a responsibility nonetheless.
There were several production meetings, 100s of emails over the year of planning and numerous meetings and conversations to assure great results. It was never shared with me that as part of the “look” for the room that white sofas would be outlining the dancefloor. This was meant to give guests a place to sit and watch the dancing. Well, the dancing never happened. This created a barrier and blocked the dancefloor. Eventually I had to physically move some of the sofas myself. At this point the dancing started.
When planning your parties either by yourself or with your event planner keep some things in mind about set-up and psychology. Remember YOU are YOUR PARTY. As the Host and Hostess & Guest(s) of Honor, your party will go wherever you go. If you want a high-energy, rocking party … DANCE! Dance a lot!! Your guests want to be where you are. They don’t want to overshadow you. Also, when you’re deciding about your dancefloor size; keep in mind smaller is always better. People are more inclined to dance on a smaller dancefloor because it always looks crowded and your guests won’t feel inhibited or on display. Also do not create any obstacles for your guests to get to the dancefloor. Putting the dancefloor on a stage, not a good idea. Creating barriers around the dancefloor (like the San Diego Party), no good. Renting a dramatic, huge dancefloor … nope, no good. Keep in mind, if you are producing a party for teens … teens like to dance in dim lighting. They want to feel a bit more like young adults. As cool as a really bright light-up dancefloor (in theory) is; make sure it is programmable and has some dimmer settings. If it constantly illuminating the room and making it very bright, the teens at your child’s party may run away. I have seen this happen.
No matter what, you’re party will be a success if you are excited about it. Smiling, excitement, great energy, laughter, and good vibes are contagious. These are the most important ingredients always. However, these other little tricks will help support your party and assure it will take flight and soar!